Electronic signatures have been around for a while now, and they’re important to have when you’re doing anything from signing documents to sending out invoices. However, there are several different types of electronic signature solutions available on the market. This can be challenging to choose the right one for your business. Luckily, we’ve created a list of essential tips to help you find the perfect one for you. Read on to learn how to properly select an electronic signature solution.
Why digital signatures are important
Electronic signatures have been a part of the digital world for many years. In today’s world, they’re not just a novelty to have. They can be used as proof that you’ve signed a document by way of an electronic device, and it helps to prevent fraud from happening. Electronic signatures are important because they help show proof that you’ve done something or that you agreed to something.
What you need to know when choosing an electronic signature solution
When choosing an electronic signature software, there are a few things you should keep in mind. These will help you find the best one for your business. The first thing you should know is whether or not the solution will work with your existing hardware and software. For example, if your desktop PC runs Windows 10, but the company offers a Windows 10 compatible electronic signature solution — it won’t work.
Another important factor to consider is cost. You want to make sure that the product doesn’t exceed your budget and you also want to know what the renewal costs will be once your contract expires.
The next tip we recommend taking into consideration is what types of documents it can apply to. Some electronic signature solutions only work for PDFs which means they won’t work for anything else like Microsoft Word or Excel files. It’s important to look at what types of file formats it can apply to before signing on with a specific company.
Lastly, you need to consider how easy it is to use this particular solution and if its software is compatible with other programs. If you’re using something like Outlook, does this provider offer compatibility? This will help make sure that any new documents you sign with an electronic signature are seamlessly converted without any problems along the way.
Tips on how to choose the right one for your business
The first step is to determine what features are important to your business. For example, do you need a mobile app that will allow you to sign documents anytime, or do you need a system that offers multiple types of signatures? Whatever it is you need, write it down.
Next, find out what systems are available in your industry. If there are none, take the time to get educated on the types of electronic signature solutions available for purchase. You can also talk to others in your industry about which they prefer and why. While researching different types of electronic signature solutions, decide on one that fits all of your needs.
The best way to do this is by asking yourself the following questions:
- Does it provide the right level of security?
- Is it easy for employees to use?
- Does it offer a better customer experience?
- Is it cost-effective?
- Can I integrate other systems with it?
The last thing you should think about is whether there are any hidden costs or fees associated with your selected solution. You want to make sure nothing catches you by surprise when implementing your new solution!
Conclusion
When it comes to the right electronic signature solution for your business, it’s important to know that there are a number of factors that you need to consider before making a decision. From cost and security to legal requirements and ease of use, there are many things that affect the decision-making process.
